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FileHold

FileHold is the fast lane to the "Paperless Office". Based on Service Oriented, Microsoft Technologies and the .NET framework FileHold Enterprise document management software can scale to thousands of users and millions of documents.

FILEHOLD – STANDARD “OUT OF THE BOX” FEATURES

• Document Scanning Software
Tested on over 300 document scanners to convert paper document to searchable PDF’s and index them using OCR technology.

• Secure Access to Documents
Using Internet Explorer or FireFox web browser FileHold users can check documents in and out from anywhere in the world.

• Mass Migrate Documents
From file-shares, 3rd party applications or Microsoft Office (including e-mail) directly into FileHold using "drag and drop" or XML importation scripts.

• Automatic Version Control
Keeps everyone on the same page while preventing accidental file overwrites and deletion.

• Structured User Rights
Gives users access to only the documents they have approval to see and keeps a complete audit trail of document usage.

• Metadata Tagging
Apply metadata schemas individually or mass tag document via drop down boxes. Automatically file documents into correct folders with "Matter Centric" tagging/filing.

• Simple and Complex Search
A simple "Google-like" and advanced search bar to quickly find text or metadata (save and re-use searches).

• Powerful Reporting
FileHold leverages the power of SQL 2005 reporting Services to provide unlimited data mining of metadata.

• Document Control and Version Numbering Schemas
Stay in control and keep track of document with multiple, printable numbering schemes that ensure uniqueness of every document.

A COMMON SENSE FEE STRUCTURE

FileHold has broken the paradigm of document management software being expensive, confusing and difficult to install. FileHold pricing is based on a common sense idea "a low cost per user fee and a charge based on actual usage or concurrent sessions". This means the more use – the higher the cost – the more value gained. FileHold lets you determine user rights from "Read Only" to "Publish and Edit" without consideration to cost. There are no scan volume fees in FileHold.

INSTALLATION

FileHold software is so easy to install. Customers simply prepare their server according to our detailed Server Preparation Guide (SQL 2005 and Windows 2003 R2 Standard 32 bit Server required). When the server is ready FileHold downloads the software and the installation is completed in an hour or so. FileHold than provides user training and configuration. For even more assistance FileHold provides "on line help", video tours and Power Point training materials for self paced training and configuration. FileHold offers additional "best practice" consulting, training, and scanning configurations services for customers who have unusual or complex data migration, integration or scanning needs.

FILEHOLD IS DOCUMENT LIFECYCLE MANAGEMENT

• Convert paper to electronic form via, Fax, scanners and MFC’s
• Mass import existing documents on servers and desktops into FileHold
• Capture e-mail at the desktop and file it by topic
• Structure document cross referencing through metadata capture
• Maintain a permanent record of all document changes – version control
• Provide a Secure audit trail of user access to documents
• SEARCH - to find information quickly – save and re-use searches
• Email documents to colleagues for collaboration
• Schedule movement of documents to long terms archives
• Schedule automatic disposition of documents.
• Network Folders for Queuing incoming documents
• Document Tray for frequently used documents
• Document linking to establish Parent Child relationships
• Reminders and Alerts - i.e. contract renewals
• Subscribe to folders or documents for change notification
• Check in / Checkout reporting (who / when)
• Document Review and Approval workflow
• Viewers: CAD; annotation and watermarks
• Redaction – "black out" sensitive information
• Microsoft Active Directory log on
• Microsoft SharePoint integration
• FileHold "Fast Find"

"OUT OF THE BOX" FLEXIBLE TECHNOLOGY



For further information please visit this website FileHold